Offline mode: cloud saves, uploads, and submissions need internet. Reconnect before sending work to PAL.
PAL

PAL Safety Hub

New Hire Intake

New Hire / Pre-Site Packet

Employee access only - no login required.
Foreman / office dashboard stays protected behind sign-in.

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Please wait while PAL Safety Hub loads your pre-site packet.

PAL

PAL Safety Hub

Extra Work Ticket Signature

Extra Work Ticket Signature

Guest access - no PAL account required. Review this ticket only, sign, and submit back to PAL.

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Please wait while PAL Safety Hub opens the guest signature page. No login is required.

PAL

PAL Safety Hub

Daily Safety Sign-In

Daily Safety Meeting Sign-In

Review this safety meeting and add your signature.

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Please wait while PAL Safety Hub loads the sheet.

PAL

PAL Safety Hub

Projects

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User
Projects will load here.

No projects yet

Tap "New Project" to get started

Office can create, edit, and upload JHAs. Foremen can open approved JHAs, add crew print names/signatures, and submit the signed copy to the project.

Previous Worksite JHAs

Open approved prior job JHAs, search by project/task, and use them as the field signing copy.

Create New JHA

Office/admin can start from a blank PAL fireproofing template and edit the full document.

Upload New JHA

Office/admin can upload a PDF or file that already exists and attach it to the selected project.

Create project-linked field documents from one place. AI assisted text is a draft only and must be reviewed by the foreman before the crew signs or work begins.

Manual Daily Safety Sheet

Open the standard daily safety meeting form and fill it out by hand.

Weekly Toolbox Talk

Weekly toolbox talk sheet with topic, language, speaker, and crew signatures.

AI Assisted Daily Safety Sheet

Type the day's work plan and let the helper draft the safety sheet for review.

Manual Daily Report

Create a daily field report from scratch and save it to the selected project.

AI Assisted Daily Report

Turn quick foreman notes into a cleaner report draft before saving.

Extra Work Ticket

Open a blank ticket, choose the project inside the ticket, and submit it to that project.

Daily Payroll

Daily worker time sheet with regular and overtime hour totals.

Weekly Payroll

Weekly fireproofing payroll sheet with cost codes and daily hours.

Expense Report

Expense entry sheet with categories, totals, cash advance, and amount due.

PAL Daily Safety

Fill out the daily safety meeting sheet manually. Saving sends it to the selected project's Field Forms tab.

Crew Sign-In

#Print NameSignature / Typed Name
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Weekly Toolbox Talk

Complete a weekly toolbox talk record and submit it to the selected project's Daily Safety section.

I have received the above training and I fully understand the material presented.
#Print NameSignature / Typed Name
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AI Assisted Daily Safety Sheet

Select the project, type or paste the day's work plan, then generate a draft safety sheet. Saving sends it to that project's Field Forms tab.

Daily Safety Meeting Sheet

Crew Sign-In

#Print NameSignature / Typed Name
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Foreman must review and edit the generated text before presenting it to the crew. After saving, open the sheet in the project to share a secure crew signature link.

Manual Daily Report

Fill out the daily field report manually. Saving sends it to the selected project's Daily Reports tab.

AI Assisted Daily Report

Type a quick field note and let the helper draft a cleaner daily report. Review and edit before saving.

AI assisted report text is a starting point only. Foreman must review and edit before saving.

Daily Payroll

Daily worker hours log. Regular and overtime totals calculate from time in/time out.

#Worker NameLU #Trade / RoleTime InTime OutReg HrsOT HrsTotal

Weekly Payroll

Weekly fireproofing payroll sheet. Weekday OT starts after 8 hours; Saturday and Sunday count as OT.

LU #NameLast 4 SSNCost CodeMonTueWedThuFriSatSunRegOTTotal

Common Fireproofing Cost Codes

35-01 Supervisor
35-02 Operating Engineer
35-03 Sprayer
35-04 Labor
35-05 Project Manager
35-06 Firewatch
35-09 Cleanup

Expense Report

Expense report with category rows, grand total, cash advance, and total due employee.

DescriptionDateCategoryAmount
Total$0.00
Office snapshot of new hires, employee records, and certification risk.
Workforce

Workforce overview ready

Click Refresh or open this tab to load the latest overview.

Existing employee files and certification records live here so the office can track expired, expiring, missing, and valid certs.

Open Employees or search to load employee records.

Track new hires from intake sent, to review, to Good To Work, with history kept in one place.
Completed onboarding packets waiting for office, safety, or foreman approval.
Future notification email: when an intake is ready for review, this can automatically alert the assigned foreman, supervisor, safety contact, or office group.

Open Onboarding or click Refresh to load requests.

Automatic The certification report is scheduled for every Monday at 9:00 AM Eastern to rblake@palcorp.com. Use this page to preview or manually send an additional copy.
Start a blank ticket and choose the project/jobsite inside the ticket window. Submitted tickets stay under the project they are linked to.
Ticket

Create a Project Ticket

Open a blank ticket, select the project, complete the work details, and submit it to that project.

Click Tickets to load submitted tickets.

Track equipment and materials leaving the warehouse, arriving at the job, returning from the job, and coming back to the warehouse.

Click Warehouse to load equipment records.

Future Warehouse Flow

This tab can become a major connection point between the field and the warehouse. The future version could handle material and equipment requests, returns from the jobsite, and QR-code scanning for each movement: leaving the warehouse, arriving on site, leaving the site, and returning back to the warehouse.

That same flow could track larger equipment, gang boxes, PPE, gloves, glasses, and other supplies so the warehouse, supervisors, and foremen all know what was sent, where it is, what is being used, and what needs to come back. Built out properly, this would make the warehouse process faster, cleaner, and much easier to manage as the company grows.

Read-only record of important app actions. Use this to confirm who changed access, uploaded files, approved intakes, edited tickets, or sent GC signature links.

Open Activity Log to load recent app activity.

Review accounts created through PAL Safety Hub and assign the correct access level. Employee / Intake Only users can use public intake links, but cannot open the signed-in project dashboard. Disabled users have no working app access.

Pre-Authorize Email

Add an email before the person creates an account. When they sign up with that email, PAL Safety Hub will apply this access level.

Open User Access to load account records.

Admin-only safety copy of important database records. This downloads record data, notes, audit history, and file links/metadata. It does not replace Google Cloud Storage retention or server-side backups for the actual uploaded file contents.

Included in Snapshot

Projects
Project records, document/photo metadata, tickets, warehouse items, and project access fields.
Project Forms
Daily safety sheets, field forms, payroll/expense records, JHAs, and daily reports saved under each project.
Workforce
Employee records, certification metadata, archived flags, and onboarding intake records.
Security
Users, access grants, and recent audit/activity records.

Production Recovery Protection

Cloud recovery protection is active. Original project and workforce records remain in the app; these controls provide additional recovery points after mistakes or unwanted changes.
Firestore Recovery
Active Seven-day point-in-time recovery for recent database changes.
Scheduled Backups
Active Daily backups retained 14 days; Monday backups retained 98 days.
Storage File Recovery
Active Deleted files and bucket data recoverable for 90 days.
Permanent Deletion
Blocked for normal app users. Archive records instead of deleting them.
Recovery Test
Complete a controlled restore test after the first scheduled backup appears, then repeat quarterly.
Monthly Check
Download this snapshot, confirm cloud backups completed, and save the export in a secure company location.
Ready to export.
Admin-only status and monthly safeguards for connected production services.
Email Automation
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Checking monthly usage...
Resend active. Weekly certification report runs Monday at 9:00 AM Eastern.
Text Messaging
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Checking monthly usage...
Twilio connected; A2P campaign is submitted and waiting on carrier approval.
AI Assistance
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Checking monthly usage...
OpenAI drafting active with a 500-generation monthly limit.
Backend Guardrail
Active
Provider keys are protected in Firebase backend secrets and excluded from the public app.

Recent Service Failures

Provider failures are visible only to administrators. The owner receives one daily alert when a new failure or usage warning exists.
Loading service history...

Production Status

Email
Production sending and Monday certification automation are active.
SMS
Backend, monthly cap, audit logging, and A2P campaign submission are active; carrier approval is pending.
AI
Protected drafting endpoint, project/user tracking, and monthly limit are active.
Backups
Manual export verification and Google Cloud retention notes are active for launch review.

Launch Readiness

Ready
Firebase hosting, custom domain site, role-based access, backup verification, email automation, and OpenAI drafting.
Waiting
Twilio A2P campaign carrier approval before employee intake text delivery can be switched live.
Before PAL Rollout
Remove sample project records or clearly label them as training records, then run one iPhone and one iPad field test.
Retention Note
PAL should approve a written retention schedule before any document purge policy is enabled.

Final Launch Gate

Live App
Ready Firebase Hosting, security headers, custom domain routing, and protected sign-in are in place.
Company Data
Ready Projects, workforce records, JHAs, tickets, orientation packets, certs, and uploaded files stay protected behind role-based access.
Cost Controls
Ready Email, text, and AI usage are tracked with monthly caps and admin-visible status.
Long-Term Records
Ready Backup export, backup verification, soft-delete archive behavior, and retention-policy notes are documented.
Mobile Field Use
Ready Current project, form, ticket, JHA, orientation, and tablet/phone flows have been field-tested.
Open Items
Waiting Twilio carrier approval, PAL's official retention policy, and controlled document translation batches.

Default Monthly Limits

Email
3,000 emails/month, warning at 80%.
SMS
1,000 SMS segments/month, warning at 75%.
AI
500 generations/month, warning at 75%.
Admin Override
Any overage should require admin approval so monthly cost stays controlled.
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User

Project Name

Project Document Center

Completed Records: Use the section buttons below to find completed and signed project records by category.

Create New Documents: Use Field Forms located above to create any new daily safety sheet, weekly toolbox talk, payroll form, report, ticket, checklist, or project document.

Share Access: Use Copy Project Link to share this project with an approved PAL user. Each section opens in its own project window for review, printing, late signatures, and save-to-files.

Daily Safety
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Safety sheets and weekly toolbox talks
Documents
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Project files uploaded
Daily Reports
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Field reports on file
Payroll
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Daily payroll, weekly payroll, expenses
Photos
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Camera and library uploads
Tickets
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Extra work tickets
JHA / Checklist
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Open JHA library
Warehouse
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Equipment and material
Assigned Foremen
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Current project access

Recent Safety Sheets and Sign-Ins

Today
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This Week
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This Month
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Daily safety and weekly toolbox records

Open this section to review completed forms, add late signatures, print records, or save files to the device.

Project Overview

Project Name-
Job Number-
Location-
Status-
Created By-

Project Notes

Daily reports, photos, and documents stay attached to this project.
Project-specific files stored with this job.

Signature Workflow

Best field method: open or download the document, sign it using the device markup/signature tool, then upload the signed copy back into this project. We can later add an in-app Send for Signature / Sign & Save workflow if you want it built directly into PAL Safety Hub.

No documents yet.

Upload photos under the right category so the field can find them faster.

No photos yet.

Create a new report from this project or open past reports with full details.

No reports submitted yet.

Safety sheets, payroll forms, expense reports, and other app documents submitted to this project.

No submitted field forms yet.

Tickets tied to this project only. Office can open, price, edit, print, and track totals here.

No extra work tickets for this project yet.

Equipment and materials tied to this project only. QR scanning can be added later; Phase 1 is manual and QR-ready.

No warehouse records for this project yet.

Foremen should eventually only see their assigned projects. Office/admin sees all.

No foremen assigned yet.

Employee files live independently from any one jobsite, so records stay with the employee.

No employee records yet.