Complete your required PAL safety orientation and onboarding packet. We will guide you through each step.
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Welcome to PAL Employee Orientation
You are about to start your PAL new-hire orientation packet. Follow each step in order. You can use Back at any time to return to the previous step.
Step 1: Fill out your basic information.
Step 2: Watch the complete PAL orientation video, then answer the five-question quiz. A score of 3 out of 5 or better is required to continue. A score of 0, 1, or 2 requires the complete video to be watched again before another attempt.
Step 3: Review and sign the required orientation forms.
Step 4: Upload safety certifications such as OSHA, SST, fall protection, scaffold, G60, fire watch, or any other PAL-required certs.
Step 5: Upload payroll and ID documents, including driver license/photo ID, Social Security card, union card/book if applicable, completed W-4/payroll forms, and any other requested payroll document.
If something required is missing, PAL Safety Hub will stop you and show what needs to be fixed before you can move forward.
Basic Employee Information
Enter your information exactly as PAL should review it. Required fields must be completed before continuing.
PAL Orientation Video
Open the video section, watch the full orientation, answer all five questions, check the final acknowledgement, then save the orientation form.
Orientation Form: Pending
Required Orientation Forms
Open each form, read it, answer any required questions, type your name as your signature, and save it back to this packet.
Drug & Alcohol Consent: Pending
Safety Agreement: Pending
Federal W-4 Form: Pending
Certifications, Payroll, and ID Uploads
Upload clear photos or PDFs. Make sure the whole card/document is readable before saving.
Safety Certifications
Examples: OSHA 10/30, SST, scaffold, fall protection, fire watch, G60, equipment cards, or any PAL-requested safety cert.
Certification Uploads: Pending
Payroll / ID Documents
Examples: driver license/photo ID, Social Security card, union book/card if applicable, completed W-4/payroll forms, and other office-requested files.
Payroll / ID Uploads: Pending
Final Review and Submit
Review the packet checklist below. When everything shows complete, submit the full packet to PAL office for review.
Orientation
Pending
Drug Consent
Pending
Safety Agreement
Pending
Federal W-4
Pending
Cert Uploads
Pending
Payroll / ID Uploads
Pending
Packet Status
Not Submitted
After submitting, PAL office/foreman will review the packet and mark it Good To Work or Missing Info.
Open an assigned orientation or review your completed record.
Orientation access
Private new-hire links still open orientation immediately. Account creation is offered after completion so registration never delays safety training.
Checking your orientation record...
My Certifications
Loading certifications...
My Submitted Forms
Official records remain in the linked project. Your history here is read-only.
Loading submissions...
PAL Safety Forms
Choose the form you need. Enter the project or PAL job number inside the form before submitting.
Reuse a previous inspection
A previous inspection may copy project, equipment, location, and responses. Review every answer for today’s conditions, confirm today’s inspection, then enter a new date and signature. PAL creates a new daily record and preserves the original.
Complete these three steps, then send the QR code to the crew.
1
Select the project you are working on
2
Choose and prepare today’s documents
3
Create and send the crew access
Employees will see only the documents selected for this project and date.
QR code
Crew Access Ready
Project and date
Today
Open daily access sessions, review crew check-ins, and enter checkout times.
0Active Project Sessions
0Crew Check-Ins
0Open for Signatures
No daily access session has been created for today yet.
Upcoming
Prepare an editable safety sheet, payroll sheet, toolbox talk, report, or AI-assisted draft for a future date.
My History
Your daily access sessions and the project records connected to them.
Your session history will appear here.
Tools & Blank Forms
These buttons open the exact PAL forms and AI-assisted tools already in the app.
Projects
Projects will load here.
No projects yet
Tap "New Project" to get started
Job Hazard Analysis
Office can create, edit, and upload JHAs. Foremen can open approved JHAs, add crew print names/signatures, and submit the signed copy to the project.
Previous Worksite JHAs
Open approved prior job JHAs, search by project/task, and use them as the field signing copy.
Create New JHA
Office/admin can start from a blank PAL fireproofing template and edit the full document.
Upload New JHA
Office/admin can upload a PDF or file that already exists and attach it to the selected project.
Foreman / Supervisor Tools
Create project-linked field documents from one place. AI assisted text is a draft only and must be reviewed by the foreman before the crew signs or work begins.
Manual Daily Safety Sheet
Open the standard daily safety meeting form and fill it out by hand.
Weekly Toolbox Talk
Weekly toolbox talk sheet with topic, language, speaker, and crew signatures.
AI Assisted Daily Safety Sheet
Type the day's work plan and let the helper draft the safety sheet for review.
Manual Daily Report
Create a daily field report from scratch and save it to the selected project.
AI Assisted Daily Report
Turn quick foreman notes into a cleaner report draft before saving.
Extra Work Ticket
Open a blank ticket, choose the project inside the ticket, and submit it to that project.
Daily Payroll
Daily worker time sheet with regular and overtime hour totals.
Weekly Payroll
Weekly fireproofing payroll sheet with cost codes and daily hours.
Expense Report
Expense entry sheet with categories, totals, cash advance, and amount due.
PALSAFETY
PAL Daily Safety
Fill out the daily safety meeting sheet manually. Saving sends it to the selected project's Field Forms tab.
Crew Sign-In
#
Print Name
Signature / Typed Name
1
2
3
PALSAFETY
Weekly Toolbox Talk
Complete a weekly toolbox talk record and submit it to the selected project's Daily Safety section.
I have received the above training and I fully understand the material presented.
#
Print Name
Signature / Typed Name
1
2
3
4
5
AI Assisted Daily Safety Sheet
Select the project, type or paste the day's work plan, then generate a draft safety sheet. Saving sends it to that project's Field Forms tab.
Daily Safety Meeting Sheet
Crew Sign-In
#
Print Name
Signature / Typed Name
1
2
3
Foreman must review and edit the generated text before presenting it to the crew. After saving, open the sheet in the project to share a secure crew signature link.
Manual Daily Report
Fill out the daily field report manually. Saving sends it to the selected project's Daily Reports tab.
AI Assisted Daily Report
Type a quick field note and let the helper draft a cleaner daily report. Review and edit before saving.
AI assisted report text is a starting point only. Foreman must review and edit before saving.
Daily Payroll
Daily worker hours log. Regular and overtime totals calculate from time in/time out.
#
Worker Name
LU #
Trade / Role
Time In
Time Out
Reg Hrs
OT Hrs
Total
Weekly Payroll
Weekly fireproofing payroll sheet. Weekday OT starts after 8 hours; Saturday and Sunday count as OT.
LU #
Name
Last 4 SSN
Cost Code
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Reg
OT
Total
Common Fireproofing Cost Codes
35-01 Supervisor
35-02 Operating Engineer
35-03 Sprayer
35-04 Labor
35-05 Project Manager
35-06 Firewatch
35-09 Cleanup
Expense Report
Expense report with category rows, grand total, cash advance, and total due employee.
Description
Date
Category
Amount
Total
$0.00
Workforce Snapshot
Office snapshot of new hires, employee records, and certification risk.
Workforce
Workforce overview ready
Click Refresh or open this tab to load the latest overview.
Employees & Certs
Existing employee files and certification records live here so the office can track expired, expiring, missing, and valid certs.
Open Employees or search to load employee records.
Employee Safety Record Center
Office/Admin only. Search PAL records by employee, document type, and safety topic without changing the original signed documents.
Total documented records0
Safety-related records0
Proper lifting records0
Items needing attention0
Matching records
No employee selected
Date
Document
Project
Safety topics
Status
Enter an employee name and select Search Records.
New Hire Onboarding
Track new hires from intake sent, to review, to Good To Work, with history kept in one place.
Completed onboarding packets waiting for office, safety, or foreman approval.
Future notification email: when an intake is ready for review, this can automatically alert the assigned foreman, supervisor, safety contact, or office group.
Open Onboarding or click Refresh to load requests.
Quick view of new hire intake activity by date range for office follow-up.
Open History or click Refresh to load intake activity.
Certification Email
Automatic The certification report is scheduled for every Monday at 9:00 AM Eastern to rblake@palcorp.com. Use this page to preview or manually send an additional copy.
Tickets
Start a blank ticket and choose the project/jobsite inside the ticket window. Submitted tickets stay under the project they are linked to.
Ticket
Create a Project Ticket
Open a blank ticket, select the project, complete the work details, and submit it to that project.
Click Tickets to load submitted tickets.
Warehouse / Equipment
Track equipment and materials leaving the warehouse, arriving at the job, returning from the job, and coming back to the warehouse.
Click Warehouse to load equipment records.
Future Warehouse Flow
This tab can become a major connection point between the field and the warehouse. The future version could handle material and equipment requests, returns from the jobsite, and QR-code scanning for each movement: leaving the warehouse, arriving on site, leaving the site, and returning back to the warehouse.
That same flow could track larger equipment, gang boxes, PPE, gloves, glasses, and other supplies so the warehouse, supervisors, and foremen all know what was sent, where it is, what is being used, and what needs to come back. Built out properly, this would make the warehouse process faster, cleaner, and much easier to manage as the company grows.
Activity Log
Read-only record of important app actions. Use this to confirm who changed access, uploaded files, approved intakes, edited tickets, or sent GC signature links.
Open Activity Log to load recent app activity.
User Access
Review accounts created through PAL Safety Hub and assign the correct access level. Employee / Intake Only users can use public intake links, but cannot open the signed-in project dashboard. Disabled users have no working app access.
Pre-Authorize Email
Add an email before the person creates an account. When they sign up with that email, PAL Safety Hub will apply this access level.
Open User Access to load account records.
Backup Export
Admin-only safety copy of important database records. This downloads record data, notes, audit history, and file links/metadata. It does not replace Google Cloud Storage retention or server-side backups for the actual uploaded file contents.
Daily safety sheets, field forms, payroll/expense records, JHAs, and daily reports saved under each project.
Workforce
Employee records, certification metadata, archived flags, and onboarding intake records.
Security
Users, access grants, and recent audit/activity records.
Production Recovery Protection
Cloud recovery protection is active. Original project and workforce records remain in the app; these controls provide additional recovery points after mistakes or unwanted changes.
Firestore Recovery
Active Seven-day point-in-time recovery for recent database changes.
Ready Email, text, and AI usage are tracked with monthly caps and admin-visible status.
Long-Term Records
Ready Backup export, backup verification, soft-delete archive behavior, and retention-policy notes are documented.
Mobile Field Use
Ready Current project, form, ticket, JHA, orientation, and tablet/phone flows have been field-tested.
Open Items
Waiting PAL's official retention policy and controlled document translation batches.
Default Monthly Limits
Email
3,000 emails/month, warning at 80%.
SMS
1,000 SMS segments/month, warning at 75%.
AI
500 generations/month, warning at 75%.
Admin Override
Any overage should require admin approval so monthly cost stays controlled.
?
User
Project Name
Project Document Center
Completed Records: Use the section buttons below to find completed and signed project records by category.
Create New Documents: Use Field Forms located above to create any new daily safety sheet, weekly toolbox talk, payroll form, report, ticket, checklist, or project document.
Share Access: Use Copy Project Link to share this project with an approved PAL user. Each section opens in its own project window for review, printing, late signatures, and save-to-files.
Daily Safety
0
Safety sheets and weekly toolbox talks
Documents
0
Project files uploaded
Daily Reports
0
Field reports on file
Payroll
0
Daily payroll, weekly payroll, expenses
Photos
0
Camera and library uploads
Tickets
0
Extra work tickets
JHA / Checklist
0
Open JHA library
Warehouse
0
Equipment and material
Assigned Foremen
0
Current project access
Recent Safety Sheets and Sign-Ins
Today
0 items
This Week
0 items
This Month
0 items
Daily safety and weekly toolbox records
Open this section to review completed forms, add late signatures, print records, or save files to the device.
Project Overview
Project Name-
Job Number-
Location-
Status-
Created By-
Project Notes
Daily reports, photos, and documents stay attached to this project.
Uploaded Documents
Project-specific files stored with this job.
Signature Workflow
Best field method: open or download the document, sign it using the device markup/signature tool, then upload the signed copy back into this project. We can later add an in-app Send for Signature / Sign & Save workflow if you want it built directly into PAL Safety Hub.
No documents yet.
Site Photos
Upload photos under the right category so the field can find them faster.
No photos yet.
Daily Field Reports
Create a new report from this project or open past reports with full details.
No reports submitted yet.
Submitted Field Forms
Safety sheets, payroll forms, expense reports, and other app documents submitted to this project.
No submitted field forms yet.
Project Tickets
Tickets tied to this project only. Office can open, price, edit, print, and track totals here.
No extra work tickets for this project yet.
Warehouse / Equipment
Equipment and materials tied to this project only. QR scanning can be added later; Phase 1 is manual and QR-ready.
No warehouse records for this project yet.
Assigned Foremen
Foremen should eventually only see their assigned projects. Office/admin sees all.
No foremen assigned yet.
Add Foreman by Email
Employee Records & Certifications
Employee files live independently from any one jobsite, so records stay with the employee.
No employee records yet.
New Project
Daily Report Details
Foreman Tool
Project Field Forms
Open a blank form for this project. Forms can be printed, shared, or submitted back to the project record.
Daily Safety Sheet
Blank daily safety meeting sheet with crew sign-in rows.
Weekly Toolbox Talk
Blank weekly toolbox talk sheet with topic, language, speaker, and crew signatures.
AI Safety Sheet
Draft a daily safety sheet from the foreman's work notes.
Daily Report
Blank daily field report tied to this project.
AI Daily Report
Turn quick job notes into a cleaner daily report draft.
Extra Work Ticket
Open a blank extra work ticket already pointed at this project.
Daily Payroll
Daily worker time sheet with regular and overtime totals.
Weekly Payroll
Weekly payroll sheet with cost code and day-by-day hours.
Expense Report
Blank expense report with totals and approver signature.
JHA / Checklist
Open approved JHAs, fill crew acknowledgement rows, and submit the signed copy to the project.
Incident Report
Blank incident report for injuries, near misses, or site events.
Scissor Lift Inspection
Pre-use lift inspection checklist for field crews.
Scaffold Checklist
Official pre-use scaffold safety checklist.
Harness Checklist
Full-body harness and fall protection inspection checklist.
Decon Setup Checklist
Blank containment and decontamination setup checklist.
Office/admin only. Upload an existing JHA file and attach it to a project so it lives with that project's records.
New Employee File
Employee File
Upload Certification
Certification Uploads
Upload employee certification cards/photos.
Required Certification Files
Upload clear photos or PDFs. These save back to the new hire packet and can be reviewed from Employees / History.
Payroll / ID Uploads
Office-sensitive payroll/onboarding documents.
Private Payroll / Identity Documents
Upload clear photos or PDFs. Include driver license/photo ID, Social Security card, union card/book if applicable, completed W-4/payroll form, and any other document PAL office requested.
PAL Daily Extra Work Order
PALENVIRONMENTAL SERVICES
Daily Extra Work Order
Field users fill the work details. Final pricing is completed by the office.
Labor / Time
Employee / Classification
Trade
ST Hrs
OT Hrs
DT Hrs
Rate Office
Total
Material
Qty
Unit
Description
Unit Cost Office
Total
Equipment Rental / Trucking
Qty / Days
Description
Rate Office
Total
Labor Total
Material Total
Equipment / Rental
Bond / Insurance
Tax
Other / Markup
Grand Total
Extra Work Ticket Details
Send GC Signature Link
This is a signature-only link. The GC can review this ticket and sign it, but they cannot access the project dashboard or edit PAL records.
Photos save with the report and also stay tied to this project.
Warehouse / Equipment Movement
New Hire / Pre-Site Intake
Leave blank if the employee has not been assigned a jobsite or start date.
Fill out the request to generate the text message.
Direct Text Message
Twilio Connected
Save the intake and send its secure link directly to the employee from PAL's verified Twilio number, (516) 400-4507.
Copy Text Message remains available as a backup.
New Hire Intake Review
Upload Cert Photos / Documents
Use this when the employee texts or sends OSHA/SST/scaffold cards. Upload them here so office and foreman can review before the worker arrives.
PAL New Hire Orientation Form
This form is linked to the selected employee intake packet and saves back to the employee file workflow.
PAL Employee Safety Orientation
Watch each chapter and answer its safety question correctly to continue.
Chapter 1 of 50 of 5 checks complete
Knowledge Check
Employee Review
Please read and acknowledge the basic PAL orientation items below before signing.
I understand that I must follow PAL Environmental Services safety policies and site-specific rules at all times.
I understand that required PPE must be worn as directed, including hard hat, safety glasses, work boots, gloves, and high-visibility clothing/vest when required.
I understand that I must attend required safety meetings, toolbox talks, and site orientation before performing work.
I understand that I must report hazards, incidents, near misses, injuries, damaged equipment, and unsafe conditions immediately to my foreman/supervisor.
I understand that I may not operate equipment, work from lifts, perform scaffold work, or perform specialized work unless properly trained/authorized.
I understand that certifications and required documents must be clear, readable, current, and provided to PAL before I am cleared to work.
PAL Drug & Alcohol Consent Form
This form opens separately and saves back to the employee intake packet.
Employee Review
Please read and acknowledge the PAL drug and alcohol consent items below before signing.
I understand that PAL may require drug and/or alcohol screening as part of pre-site onboarding, jobsite requirements, post-incident requirements, reasonable suspicion, or other company/client requirements.
I understand that I must follow PAL and jobsite policies regarding drugs, alcohol, controlled substances, impairment, and fitness for duty.
I understand that reporting to work under the influence, possessing prohibited substances, or refusing a required test may affect my ability to work on PAL projects.
I authorize PAL and/or its designated testing provider to collect and process testing information as required for employment/jobsite compliance.
I understand that any questions about this form should be directed to PAL office/safety before signing.
PAL Scaffold / Fall / Ladder Safety Agreement
This form opens separately and saves back to the employee intake packet.
Employee Review
Please read and acknowledge the safety agreement items below before signing.
I understand that fall protection must be used whenever required by PAL policy, site policy, OSHA rules, or the foreman/supervisor.
I understand that I may not remove, alter, or bypass guardrails, hole covers, barricades, warning lines, or other fall protection systems unless authorized.
I understand that ladders must be inspected before use, used properly, and secured/positioned correctly. Damaged ladders must be removed from service.
I understand that scaffolds must be erected, modified, inspected, and used only according to PAL/site safety requirements and competent-person direction.
I understand that I must not use lifts, scaffolds, ladders, harnesses, or related equipment unless I am trained, authorized, and following site requirements.
I understand that unsafe conditions, missing guardrails, damaged equipment, fall hazards, or improper access must be reported immediately before work continues.
Federal W-4 Form
Employee withholding information saves back to the new-hire orientation packet.
Employee Review
Complete this section for PAL payroll review. Use the same legal name and address that should appear on payroll records.
Enter legal name, address, Social Security number, and filing status.
Complete any additional withholding sections that apply to you.
Type your full name as your electronic signature before saving.
Send New Employee Orientation Links
Enter mobile numbers only. PAL creates a separate private orientation packet and link for every number. Employees enter their own information after opening the link.